Role Descriptions - Branch Committees

Branch leadership activities:

• Prepare Branch inputs for the CEO to Board Meetings and the Annual Review.
• Attend Board meetings as the Branch Board Member.* subject to the outcomes of the upcoming General Meeting
• Attend National coordination meetings with CEO and other Branch Presidents and Vice Presidents.
• Attend and chair monthly Branch Committee meetings.
• Present President’s report at monthly Branch Committee meetings and include updates from Board Meetings when available. * Subject to the outcomes of the upcoming General Meeting
• Prepare and present at the Branch Annual Meeting. Report to include reporting on financials, membership, events, and strategic outcomes.
• Coordinate the preparation of the yearly event schedule.
• Oversee delivery of event schedule and provide support to Branch Committee members as required, including application of relevant event policies (i.e., event diversity guidelines, and strategic objectives).
• Attend most events to provide support to the Branch Committee members organising the event, and to provide visible TPA leadership for members and event attendees.
• MC at major branch events (e.g., Ministerial functions).
• Speech/es to members (and all attendees) at major branch functions.
• Consult with Emerging Professionals Network committee to provide collaboration opportunities.
• Support Vice President with liaison with State Partners and Sponsors (obtain feedback on events / services provided to sponsors as well as discuss sponsorship renewals with state sponsors).
• Consult with key industry contacts regarding TPA (e.g., State Government transport authorities).
• Assess Emerging Professionals Award using assessment criteria. Include Branch Committee in assessment process if considered appropriate.
• Submit and authorise payment of invoices as required in conjunction with Treasurer.
• Provide inputs to corporate communications.
• Interact with LinkedIn posts to help promote TPA events online.

National conference activities, when conference is in home state:

• Provide conference leadership when National Conference is within the state to assist the CEO and Conference Convenor(s) to deliver the conference.

Branch leadership activities:

• Attend National coordination meetings with CEO and other Branch Presidents and Vice Presidents.
• Attend and participate in the majority of monthly meetings.
• Present Vice President’s report at monthly Branch Committee meetings and include updates from National coordination meetings when available.
• In the event of a vacancy occurring in the office of the President, the Vice President shall fill the unexpired term.
• In the absence of the President, the Vice President shall preside at meetings. Keep national Events Calendar up to date with Branch events.
• Consult with key industry contacts regarding TPA (e.g., State Government transport authorities) in coordination with President.
• Provide support to President and Branch Committee as required to deliver yearly calendar of events.

Partner and Sponsor activities:

• Maintain relationships with Partners, Sponsors and State Corporate Subscribers in collaboration with the Branch President (obtain feedback on events).
• Assist our administration team on Partner activities and renewals.
• Provide inputs to corporate communications.
• Interact with LinkedIn posts to help promote TPA events online.
• Be the conduit of information from Partners and sponsors to the Branch Committee in terms of event entitlements within agreements.

Branch activities:

• Attend and participate in the majority of monthly Branch Committee meetings.
• Prepare agenda, venue, and dates for monthly Branch Committee meetings.
• Prepare minutes of Branch Committee meetings and circulate within one week of meeting.
• Prepare agenda and papers for Branch Annual Meeting confirmation of Branch Committee election results.
• Prepare Secretary’s Report for the Branch Annual Meeting.
• Keeps updated list of contact details for Branch Committee members.
• Interact with LinkedIn posts to help promote TPA events online.

Branch activities:

• Attend and participate in the majority of monthly Branch Committee meetings.
• Present Treasurers report at monthly Branch Committee meetings.
• Prepare annual draft budget in coordination with President, CEO and TPA financial officer.
• Provide annual Treasurers report for Branch Annual Meeting.
• Consult with TPA financial officer to track expenses and invoices as required.
• Submit and authorise payment of invoices as required.
• Interact with LinkedIn posts to help promote TPA events online.

Branch activities:

• Attend and participate in most monthly Branch Committee meetings.
• Present Membership report at monthly Branch Committee meetings.
• Provide annual Membership report for Branch Annual Meeting.
• Consult with the TPA administration team on new membership applications and is responsible for recommending approval or rejection of applications.
• Consult with Branch Committee as required for new Fellow applications and provides feedback to the administration team.
• Interact with LinkedIn posts to help promote TPA events online.

Branch activities:

• Attend and participate in most monthly Branch Committee meetings.
• Present Social Media report at monthly Branch Committee meetings.
• Coordinate the documentation of events (i.e., photos and summary of proceedings) for inclusion in social media posts or email communications.
• Post event notifications on LinkedIn.
• Encourage and ask for participation in social media and communications from Branch Committee members.
• Coordinate with event organisers to determine posting schedule.
• Consult with the TPA administration team on posting schedule.
• Interact with LinkedIn posts to help promote TPA events online.
• Take photos at events and upload to share drive for TPA marketing and promotion use.
• Coordinate relevant Branch inputs to the fortnightly TPA Newsletter.

Branch activities:

• Attend and participate in most monthly Branch Committee meetings.
• If not committing to a specific committee position, volunteers are expected to lead or support the delivery of at least two events a year, in accordance with Event policy and Branch procedures. This will include arranging speakers, venues, catering, event set-up, organising nametags, and end of event activities.
• Work with the Social Media Coordinator to post event reminders on LinkedIn.
• Work with Vice President to organise and coordinate sponsorship for events.
• Consult with the administration team to manage event online form and registrations.
• Assist with the running (including booking venues, catering, setting up the room, greeting members, organising speakers, notification of event, chairing) of technical forums and other events as required.
• Take photos at events if required and upload to share drive for TPA marketing and promotion use.
• Assist in documenting events (i.e., photos and summary of proceedings) for inclusion in social media posts or email communications.
• Encourage new members to attend and join Transport Professionals Association.
• Contribute to achieving strategic objectives by undertaking activities communicated by President and Vice President.
• Engage in relevant policy and advocacy activities, including attending workshops and consultation sessions.
• Interact with LinkedIn posts to help promote TPA events online.